In the modern era of digitization and remote work, the traditional methods of verifying employment eligibility are evolving. With the recent developments from the United States Citizenship and Immigration Services (USCIS), Onboarded sheds light on how these changes can impact employers and the steps they need to take.
USCIS Paves the Way for a Modern Verification Process
In a groundbreaking move, USCIS announced on July 21, 2023, a fresh approach to employment eligibility verification. Known as "permanent virtual verification," this method goes live on August 1, 2023, enabling qualified employers to inspect employees' Form I-9 documentation virtually. This contrasts with the conventional in-person physical verification that's been in place since 1986.
Why the Shift to Virtual Verification?
The global pandemic acted as a catalyst, introducing a temporary option for the virtual verification of remote employees. However, with the cessation of this temporary measure on July 31, 2023, the new and permanent method steps in to fill the void, ensuring a smoother process for employers and employees alike.
Who Can Use the New Virtual Verification?
Employers intending to leverage this advanced verification process must:
- Be in good standing with the E-Verify program.
- Enroll in E-Verify for all their U.S. hiring sites.
- Stay compliant with all E-Verify mandates, including the verification of employment eligibility for all new U.S. hires.
- Complete a specialized E-Verify tutorial focusing on fraud awareness and anti-discrimination.
The Procedure for Virtual Verification
To utilize this cutting-edge verification:
- Employers must conduct remote inspections of both sides of their employees' identity and employment authorization documents.
- Live interactions with employees are mandatory for verification purposes.
- Form I-9 must indicate the use of the alternative procedure.
- Retention of clear copies of all documents presented by employees is crucial.
Moreover, starting August 1, 2023, USCIS will introduce a new one-page version of Form I-9, designed to support the needs of this virtual verification. Employers have the liberty to use the current form until October 31, 2023, post which the new format becomes obligatory.
Benefits of the New Verification System
Permanent virtual verification embodies a significant leap in employment eligibility verification. This approach:
- Harnesses technology, ensuring a secure and efficient verification process.
- Eliminates geographical constraints, which is especially beneficial for employers with a global workforce.
- Streamlines processes, enhancing efficiency.
- Guarantees adherence to the latest immigration and employment regulations.
Final Thoughts
As the world evolves, so do the methods to verify employment eligibility. Onboarded is dedicated to helping you navigate these changes seamlessly. For comprehensive insights, resources, and tools designed for the modern employer, contact our team at www.onboarded.com. Stay updated, stay compliant, and stay ahead in the digital age with Onboarded.
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